How to use Email signature generator
- Fill in your name, job title, company, phone, email, website and any social links.
- Optionally add the https:// address of a hosted photo or logo, and pick an accent colour and font.
- Choose one of four layouts and check the live preview.
- Select Copy signature and paste it into Gmail's or Outlook's signature settings, or copy the HTML source.
A signature that survives the paste
Many signature generators make something that looks right on their own page and falls apart in a mail app. Gmail and Outlook ignore stylesheets, classes and modern layout, and Outlook for Windows draws email with Word's engine. So this tool builds every layout from HTML tables with inline styles only, in web-safe fonts such as Arial, Verdana, Georgia and Tahoma, which every computer already has.
Copy signature puts the signature on your clipboard as rich HTML, with a plain-text version alongside for apps that can't take formatting. Paste it into Gmail's settings, under Signature, or into Outlook's signature editor, and it keeps its layout, colours and links. Copy HTML source gives you the raw code instead, for mail apps and help desks that accept an HTML signature directly.
Four layouts
Classic stacks your name, role and contacts, with an optional logo above. Photo left puts a round photo beside your details, separated by a line in your accent colour. Accent bar draws a coloured rule above the details and colours your name. Compact squeezes everything into two lines, for replies and internal mail. Empty fields leave no gaps or stray separators.
Why your logo needs a web address
Gmail strips images embedded in a signature as data: URIs, and other mail apps often block them, so a signature image has to be hosted online. Paste the https:// address of your photo or company logo, for example from your own website, and the signature links to it. The tool refuses data: and plain http addresses and explains why. Outlook for Windows ignores rounded corners, so a round photo shows square there.
Safe and private
Every field is escaped before it goes into the HTML, so a name containing angle brackets or quotes appears as text and can never break the signature or inject code. Links are limited to http and https web addresses, mailto: for your email and tel: for your phone; anything else, such as a javascript: link, is dropped. The signature is built in your browser and nothing is sent anywhere. The preview loads your photo only if you switch that on, because loading it contacts the site that hosts it.
Questions
- Why can't I upload my logo?
- Gmail strips images embedded inside a signature as data: URIs, and many mail apps block them. A signature image has to live at an https:// address, such as your website's logo, so the tool asks for that address instead of a file.
- Will it look the same in Gmail and Outlook?
- Very close. The signature is built from tables with inline styles and web-safe fonts, which both read reliably. Outlook for Windows ignores rounded corners, so a round photo appears square there.
- Is my information sent anywhere?
- No. The signature is built in your browser and goes straight to your clipboard. The preview only loads your photo from its address if you switch that on, since it contacts the site hosting it.